Legal Team Assistant

A Legal Coordinator to assist the Legal Team with monitoring national legal issues for the Village. This role acts as a link to the other Village teams and oversees and coordinates administration of the Legal office.

Requirements

• To be Educated to degree level
• Assist in researching, reviewing and monitoring changes in national legislation and general legal issues.
• Coordinate support for the Remerchandising, Retail, Marketing, Operations and Finance Village teams by attending team meetings and coordinating weekly or monthly catch up calls.
• Draft all contracts with regards to Village events, such as photographer licences, entertainment / performer contracts and assist with new supplier forms.
• Prepare draft and final contractual documentation in conjunction with the other members of the legal team, signature request forms, circulate documents for signature and receipt back and manage the sign-off procedures.
• Take part in managing legal issues relating to shop fit such as skip licences, container licences and early access letters.
• Assist the other Villages legal teams with commercial and leasing queries.
• Update the brand marketing restrictions database.
• Update the standard documentation and prepare new editions.
• Responsible for registering rent deposits from tenants and licence fee deposits from licensees at Companies House.
• Assist in the creation of tenant compliance processes, follow up, and monitoring.
• Draft correspondence and notices to tenants / licensees.
• Provide local support for any corporate structure issues and act as a link to CLF.
• Assist Administration Manager by keeping her informed of insurable events.
• Create and distribute the Village compliance meeting minutes, organise and prepare the updates for the meeting.
• Ensure consent is received from the Bank to enable new tenants to register their lease with the Land Registry.
• Upload and review content on VRNet of statutory documents e.g. Articles, Memorandum of Association and minutes.
• Monitor trademark and other IP issues for the Village and Brands.