We are seeking a detail-oriented and proactive Accounts Payable & Project Support Specialist to join our team. In this role, you will manage vendor invoices, project-related costs, and related administrative tasks, ensuring accuracy and timely processing.
Requirements
- Post approved SSG labor to JobTime and ensure proper project cost allocation.
- Download, save, and manage vendor and UPS invoices in the appropriate folders.
- Enter project-related vendor invoices, routing those that require approval to the appropriate project manager and noting approvals.
- Address invoices missing job/PO numbers by coordinating with the correct PM or group email.
- Resolve invoice discrepancies, disputes, and delays, following up as needed with project managers or vendors.
- Track orders pending UPS costs, manually post costs, and update follow-ups.
- Manage and respond to emails, alerts, and inquiries in our internal ERP system, redirecting misdirected tasks, calls, or voicemails as appropriate.
- Research and correct errors, glitches, or oversights in project and vendor records.
- Ensure all project-related vendor invoices are entered and up to date, particularly around month-end, commission scheduling, or special payment terms.
- Maintain accurate and organized records for all financial and project-related documentation.
- Support colleagues by explaining processes, teaching, and assisting with troubleshooting as needed.
Benefits
- PTO
- Holiday Pay
- 401K
- 100% Paid Medical, Dental, and Vision Insurance for employees
- Parental Leave
- Life Insurance
- Charity Matching Program
- Disability Insurance
- Tuition reimbursement
- Referral bonus program
- ESOP (Employee Stock Option Program)
- Strong culture
