To ensure the organizational effectiveness and efficiency of the parish office, the financial management and administrative processes in office, and to assist the pastor with management of day-to-day operations and projects.
Requirements
- Prepare annual budget for approval by Pastor and Finance Council
- Responsible for accounting and bookkeeping of the parish
- Generate monthly financial reports for the Pastor and Finance Council
- Attend quarterly Finance Committee Meetings
- Attend Pastoral Council Meetings when needed
- Participate in ad hoc Parish Building Committees
- Review all contracts before Pastor signs them
- Complete the annual financial report to the Diocese
- Verify employee timesheets and process payroll on a bi-weekly basis
- Generate annually the information for the 1099's to be issued by the Diocese
- Prepare annual real estate and personal property reports to be submitted by the Diocese
- Attend Diocesan meetings for business managers
- Oversee the maintenance of the parish database with the collaboration of the administrative staff and volunteers
- Manage electronic payment and donation services
- Control the petty cash box
- Work and communicate closely with the Pastor daily
- Send donor acknowledgements and statement of contributions for tax purposes
- Facilitate parishioner stewardship and fundraising activities, including capital campaigns
- Supervise all staff including but not limited to their processes, workload, performance, and time off
- Supervise the maintenance workers to ensure that regular scheduled maintenance is being completed on time
- Be part of the process of interviewing, recommending and hiring new staff members
- Orientation and onboarding of new staff, making sure they understand all employee benefits
- Fill out appropriate personnel forms
- Maintain personnel files including sick and vacation logs
- Advise employees and volunteers in best practices for efficient processes in their work
- Communicate with vendors and contractors to ensure they meet expected standards
- Approve orders on big items
- Prepare bulk mailings to parishioners and friends of the parish, i.e., Contributions Statement, ACA, etc. with volunteers
Benefits
- Generous Paid Time Off
- 401k Matching
- Retirement Plan
