Senior Administrator

The Senior Administrator provides office and administration support through providing excellent customer service, handling information requests, performing clerical functions, and fulfilling all administration requirements assigned.

Requirements

• Ensure to remain professional and approachable at all times, provide excellent customer service to all visitors and act as a face of the organization to increase organization branding internally and externally.
• Maintain a scheduler to help organize appointments with the direct supervisor and give necessary advice / reminder on daily basis and ensure critical meetings are not missed.
• Maintain a log of visitors and appointments for easy reference on a daily basis.
• Ensure to confidentially and accurately distribute, record or file correspondences, calls or queries at all times to ensure efficient traceability of all documents handled in the direct supervisor’s office.
• Ensure that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.
• Ensure that documents for the direct supervisor are properly screened / and organized in the signature file on daily basis.
• Record all distributed documents and monitor actions taken for correspondence that require reply on a daily basis.
• Advise the direct supervisor for any documents / matters that require immediate attention on daily basis.
• Ensure to screen and forward approved calls to the direct supervisor on daily basis.
• Monitor all documents coming in or leaving the department in compliance to the quality management system at all times.
• Ensures proper dissemination of mails to the department on daily basis.
• Ensures that couriers / packages are delivered / received on timely manner
• Ensure to collate data or to prepare professional reports, memos or presentations as and when requested by the supervisor within the established time frame with minimal errors.
• Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies

Benefits

• Competitive salary
• Benefits package
• Opportunities for growth and development