We're seeking Document Control Specialists to support large, heavy-civil infrastructure programs. This role involves managing project documentation, implementing document control procedures, and ensuring compliance with regulatory requirements and internal policies.
Requirements
- Maintain and organize project documentation, ensuring accuracy, version control, and accessibility.
- Implement document control procedures in alignment with stakeholder standards and industry best practices.
- Ensure compliance with regulatory requirements, contractual obligations, and internal policies.
- Track and manage document revisions, approvals, and distribution across project stakeholders.
- Coordinate with project managers, engineers, contractors, and other stakeholders to ensure proper document flow.
- Facilitate communication between internal teams and external stakeholders regarding document updates.
- Provide training and guidance on document control processes to project personnel.
- Utilize enterprise document management systems to store and retrieve project records.
- Ensure proper indexing and metadata tagging for efficient document retrieval.
- Support audits and inspections by maintaining organized and accessible records.
- Generate reports on document status, approvals, and outstanding actions.
- Conduct periodic reviews to ensure document integrity and compliance with project requirements.
- Assist in preparing documentation for regulatory submissions and project closeout.
- When serving as the sole document control resource on a project, may also support meeting agenda preparation, minutes, and other administrative tasks as needed.
Benefits
- Unlimited flexible time off
- Paid holidays
- Paid parental leave
- Health, dental, and vision insurance
- Flexible spending accounts (healthcare and dependent or elder care)
- Long-term disability insurance
- Short-term disability insurance
- Life insurance and accidental death and dismemberment
- 401(k) plan with guaranteed employer contribution
- Formal career planning and development program
- 2,500 annually toward professional development
- Wellness program with monthly wellness stipend
- Company cell phone or cell phone plan reimbursement
- Free personalized meal planning and nutrition support with a registered dietitian
- Free personal financial planning services
- Employee assistance program
- Employee discounts
- Employee referral bonus
