KIPP DC seeks a welcoming, organized, detail-oriented Office Manager to work in one of our early childhood schools, Discover Academy. The Office Manager will be expected to effectively manage the school team's needs, communicate with students, family, and staff, and manage systems essential to the school community.
Requirements
- Answer phones, check voicemails, and welcome visitors into the building and the door in a friendly and professional manner
- Regularly communicate with parents via phone and email to communicate absences, transportation, and student illness
- Perform other clerical tasks as needed – including but not limited to calling for lunch forms, missing report cards, residency forms, and/or medical records, and collecting other forms from students
- Gather and distribute mail daily
- Order office supplies and ensure staff lounge is stocked and organized
- Maintain student data records in online student information systems by sending and receiving student information from families and updating internal systems
- Support school in successfully enrolling and re-enrolling students
- Support attendance monitoring, family outreach and intervention, and work in coordination with school leaders, and school compliance managers
- Call absent students daily and log this information into student data system
- Collaborate on monthly attendance audits of PowerSchool, DeansList, and Paychecks
- Support with parent communication and document distribution, including but not limited to report cards, family newsletters, etc.
- Events
- Support organization of school trips and events
- Help to prepare for and work at family outreach events, back to school night, etc.
- Order/pick up food or other supplies for events
- Assist in distributing student lunches, should lunch administration need support
- Assist health professionals on campus as needed including administering student medication
- Serve as a full-time and engaged member of KIPP DC's staff, including accompanying students on field trips, assisting with student recruitment and enrollment, volunteering at Saturday school, and doing whatever it takes for our students and teachers to be successful
- Act as a supportive teammate and partner to other office managers in the network including supporting teammates on their campus and participating in weekly meeting and monthly meetings and trainings
Benefits
- Medical, dental, and vision insurances
- Various voluntary benefits
- Employer paid benefits such as short term disability, long term disability, life insurance, and a membership to One Medical
- 403(b) retirement account with a 3% employer contribution and a 3% match with vesting after three years
- Up to 10 paid sick days
- 12 paid holidays
- Paid Thanksgiving week break
- Winter break
- Spring break
- Summer break
