We are seeking a Senior Document Controller to join our team in Abu Dhabi, UAE. The successful candidate will have a good working knowledge of Electronic Document Management Systems, including ACONEX, Asite, and Sharepoint. They will be responsible for managing all documents within the PM tools, clarifying document control queries, and implementing and maintaining a coordinated and consistent filing system.
Requirements
- Good working knowledge in Electronic Document Management System (e.g., ACONEX, Asite, Sharepoint)
- Act as project administrator for document control software (Aconex)
- Good working knowledge of Oracle Suite is an added advantage
- Managing all documents within the PM tools; including documents, mails, workflows
- Should be able to clarify document control queries from the PMC, Consultants, and contractor
- Manage and oversee documents for projects.
- Make sure all documents are created and signed, that data is accurate and complying with quality standards and that the documents are stored and backed up.
- Assist with document storage tasks that include scanning documents, copying documents, filing documents (physically or electronically) organizing documents and keeping them safe.
- Ensure documentation is incorporated into master database/Library and retrieve as and when required by the team.
- Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures if available.
- Responsible for Control/Track/Issue of complete project documentation.
- Coordination with the PMC teams and with Clients Project Management / Project Controls / Cost Control / Procurement team for project documents and for the pending workflow and its action
- Point of contact and responsible for the Project documents
- Manage the documents received for archiving and decide on key search string references to be specific (numbering system) to maintain data standardization.
- Maintain confidentiality around sensitive documentations
- Follow-up and coordinate with various stakeholders to ensure the completeness of the archived design/tender/contract/construction/close-out documents.
- Coordination, support, and communication with Consultant/Project document controllers as and when required
- Ensure the completeness and correctness of all documents within the PMI system.
- Prepare/generate reports for the progress meetings/reporting and as and when requested by the team, assisting with audits.
- Administrative activities and support as required by the corporate team
- In case of any absence or annual leave of team member(s); need to cover their duties as assigned
- Training new team members on document control systems and procedures while supporting project teams in retrieving documents.
- Conduct regular reviews and audits to maintain document accuracy and integrity.
Benefits
- Competitive compensation
- Career growth
- Opportunity to work on cutting-edge projects around the world
