Program Admin IV/ Facility Project Manager

ATHENA Consulting is seeking a Program Admin IV/Facility Project Manager to oversee facility maintenance, renovation, repair, and replacement projects for County-owned and County-leased properties.

Requirements

• Monitor the department's internal Service Request system and coordinate with DGS staff to address repair and maintenance needs.
• Communicate and schedule work with contractors and on-site staff to minimize disruption to police operations.
• Track the progress of each service request to ensure timely completion and keep supervisors and stakeholders informed throughout the process.
• Identify and assess facility deficiencies; develop clear scopes of work for corrective or improvement projects.
• Solicit proposals, evaluate cost estimates, and prepare Purchase Requests for funding approval.
• Plan, schedule, and manage projects from start to finish, ensuring adherence to safety standards and project specifications.
• Oversee contractors' work in the field, resolve on-site issues, and conduct progress inspections.
• Organize and lead project coordination meetings, document key decisions, and action items.
• Provide regular project updates with photos and narrative summaries to supervisors and stakeholders.
• Track project budgets, control costs, evaluate workmanship, and ensure materials meet quality standards.
• Review and certify contractor invoices and oversee final project close-out documentation.
• Maintain accurate records of contracts, procurement documents, and project files.
• Keep a comprehensive log of all active projects, time-and-materials contracts, and inspection findings.
• Conduct regular facility maintenance inspections and prepare written reports with recommended corrective actions.
• Stay current with emerging construction technologies, materials, and best practices to enhance operational efficiency.
• Use computer-based systems and tools to plan, schedule, monitor, and document work activities effectively.
• Develop Facility Emergency Action Plans (EAPs) for each police facility using County templates and guidelines.
• Train on-site personnel in emergency procedures, conduct regular drills, and prepare summary reports documenting results and recommendations.

Benefits

• Support from a team of professionals committed to making your life better.
• Medical, dental and vision insurance.
• Health Savings Account
• Pet insurance.
• 401k with a generous employer match.
• ATHENA paid Life and Accidental Death & Dismemberment Insurance for employee.
• Additional Voluntary Life and Accidental Death & Dismemberment Insurance for employee, spouses, and children.
• Short- and Long-Term Disability.
• Employee Assistance Program (EAP).
• Easy to use employee self-serve HR portal.