Amherst College invites applications for the Assistant to the Vice President for Equity and Inclusion position. The Assistant to the Vice President for Equity and Inclusion provides direct administrative support to the VP for Equity and Inclusion and the division of Diversity, Equity, and Inclusion (ODEI).
Requirements
- Maintain VP's calendar, including coordinating meetings, travel, and events
- Provide research and information in support of appointments and events
- Review correspondence to ensure meetings, events, and deadlines are arranged in a timely manner; track and assist with follow-up
- Liaison between the VP, ODEI Senior Leadership Team, and inside/outside constituents, effectively communicating with a diverse set of stakeholders
- Prepare correspondence, reports, and presentations
- Assist the VP with the preparation of Trustee binder materials for quarterly reports to the Board of Trustees
- Gather research, synthesize, and write up findings
- Evaluate new technologies and applications to improve and optimize administrative support
- Arrange candidate interviews for various positions within ODEI
- Supervising student interns
- Maintain records, as necessary, in the college’s systems
- Record and distribute meeting minutes (SLT, division meetings, etc.)
- Attend monthly finance and operations forum meeting and events coordination meeting
- Create advertisements and publicize events
- Office liaison to our diverse faculty, staff, students, alumni, parents, and outside constituents
- Answer telephones and relay messages
- Troubleshoot and maintain equipment (computers, copiers, printers, etc.)
- Purchase and maintain office supplies for Converse 106 and 79 South Pleasant
- Maintain files including electronic and paper
- Process reimbursements and invoices for payment using the college’s Workday system
- Reconcile corporate credit card statements
- Monitor and assist with budgets across the division
- Create and maintain office website, social media, etc.
- Serve as the first point of contact for a diverse set of visitors to ODEI
- Coordinate appointments and travel for the VP, and meetings of directors, managers, and other attendees
- Negotiate contracts and fees, and if needed, arrange travel/accommodations for speakers and consultants
- Coordinate department meetings (division meetings)
- Coordinate meetings with VP and FEIOs, Directors, and others within and outside the division;
- Coordinate event venues and logistics for division and SLT members as assigned
- Prepare briefings, attendee lists, name tags, publicity, invitations, etc.
Benefits
- Comprehensive, highly competitive benefits package
- Generous Paid Time Off
- 401k Matching
- Retirement Plan
- Visa Sponsorship
- Four Day Work Week
- Generous Parental Leave
- Tuition Reimbursement
- Relocation Assistance
