Executive Assistant/Office Manager

We are seeking an Executive Assistant/Office Manager to join our team in Lublin, Poland. In this role, you will work closely with our Directors to provide seamless support to leadership across functions and help drive the success of our operations.

Requirements

• Collaborate with Directors to provide high-level administrative and organizational support to leadership teams across various functions.
• Manage complex calendars and scheduling, including meeting prioritization and large-scale meeting coordination.
• Prepare meeting agendas, take minutes, and follow up on action items to ensure timely completion.
• Oversee project administration, including coordination, tracking, and administrative tasks.
• Perform essential administrative duties such as filing, data entry, and handling correspondence.
• Organize travel arrangements, including flights, accommodations, and transportation for team members.
• Plan, execute, and assist with team activities and logistics, including staff meetings, town halls, and on-site/off-site events.
• Track and help drive completion of key deliverables while following up on outstanding action items to ensure progress.

Benefits

• Competitive salary and benefits package
• Flexible working environment with only one day of office presence required per week