Laboratory Schools: Project Assistant IV

The Project Assistant IV (PA IV) reports directly to the Director of Enrollment Management (DEM) and serves as the 'first face' of the admissions office, handling inquiries, troubleshooting applicant questions, and managing the admissions database. The PA IV must become an expert in Lab's admissions database systems and other necessary systems, including Excel, Powerpoint, Google Sheets, Oracle, and others. The ideal candidate will show willingness and ability to learn and apply recent technological updates to manage a heavy influx of emails, phone calls, and applications.

Requirements

• High degree of competency with admissions databases and systems
• Ability to work independently and with limited supervision
• Strong executive function skills
• Ability to prioritize effectively among numerous tasks and applicant needs
• Ability to maintain confidentiality and use discretion and tact in all interactions
• Excellent verbal and written communication skills
• Strong knowledge of grammar, sentence structure, spelling, tense, and appropriate nuance
• Ability to multi-task and maintain calm under pressure
• Familiarity with billing, budgets, and office procurement procedures
• Ability to prioritize and work in a fast-paced environment with multiple demands
• Ability to understand and reflect institutional priorities
• Ability to communicate effectively in English, both orally and in writing
• Ability to recognize, refer or resolve problems, work effectively with supervision and as part of a team
• Working knowledge of Microsoft Office and Google Docs
• Strong organizational and scheduling skills
• Ability to understand and support institutional needs, goals, and culture
• Ability to effectively manage large amounts of paper, email and phone correspondence
• Ability to recognize, independently resolve, or refer matters, as appropriate, to the DEM and others
• In addition to English, the ability to speak Spanish or another language

Benefits

• Health, retirement, and paid time off