Administrative/HR Associate, Port Moresby, Papua New Guinea, G6

The Administrative/HR Associate will provide quality administrative and logistical support services to the Country Office staff, master relevant administrative rules, and apply established systems and procedures. The role will involve delivering high impact and sustained results, defending human rights norms and standards, and managing resources effectively.

Requirements

• Human Resource Management
• Ensures administration and implementation of HR strategies and policies
• Provide advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules
• Liaise and provide technical and administrative support to the Country Office in the recruitment of staff, consultants and HR matters
• Develop and recommend Improvement of HR management process through SOPs
• Ensures effective administration of human resources
• Organize recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels
• Monitoring and tracking of all Service Contracts, Individual Consultant and Special transactions related to positions, recruitment, benefits, earnings/ deductions, retroactivity, recoveries, adjustments and separations through Quantum
• Review of the office staffing table in alignment to approve position
• Preparation for review of submissions to the Local CRP
• Administration of the office attendance register
• Validation of HR recurrent personal management services provided by UNDP to UNFPA
• Ensures facilitation of knowledge building and knowledge sharing in the office
• Organize trainings for staff on HR and other issues and maintain database of certificates
• Participation in preparation of the office Learning plan and individual learning plans
• Maintain effective HR networking with other UN agencies and communities best practice
• Synthesis of lessons learnt and best practices in HR
• Identify ways in which the CO’s HR needs can be met within existing policies and adapt processes and procedures
• Ensures optimal communication flows within the country office including Regional Office and Headquarters where appropriate as well as external counterparts, through effective use of written, verbal and electronic communication
• Maintain accurate and up-to-date personnel status file in a confidential and secure manner
• Implement toll and mechanisms for effective and efficient monitoring of personnel activities in support of the operations
• Active in the day-to-day HR operations, especially with regards to recruitment, learning and development, performance management and employee relations
• Prepare personnel related reports and analyses, research and draft responses to enquiries for clearance
• Conduct reference check process in place and done correctly in line with prevailing procedure
• Any other relevant activities/ responsibilities as assigned by the Supervisor and Senior Management

Benefits

• Competitive net salary
• Attractive remuneration package