The Document Controller will oversee the systematic management, organization, and security of all legal, regulatory, and operational documents critical to the management of the Giza Plateau.
Requirements
- Maintain a centralized repository for legal agreements, permits, contracts, compliance records, and operational policies.
- Implement version control, metadata tagging, and secure access protocols for sensitive documents.
- Track deadlines for permit renewals, regulatory filings, and contractual obligations.
- Assist in drafting, reviewing, and archiving legal documents (e.g., vendor contracts, stakeholder agreements, NDAs).
- Prepare documentation for litigation, disputes, or audits related to site operations.
- Organize documents for internal/external audits and regulatory inspections.
- Generate compliance reports for the Chief Legal Officer and senior management.
- Work with HSE, Operations, and Mobility teams to ensure accuracy of permits, safety protocols, and visitor management plans.
- Enforce strict data protection measures for sensitive documents, including intellectual property.
- Oversee document management software (e.g., SharePoint, Aconex) and ensure seamless integration with legal and operational tools.
- Digitize legacy records to enhance accessibility and compliance.
- Act as the central point for receiving and dispatching official communication to and from government authorities, regulatory bodies, and other external entities.
- Maintain a register of all official correspondences with external authorities, including submission dates, response deadlines, and assigned internal actions.
- Ensure external communications are reviewed and approved by Legal (and other relevant departments) before dispatch.
- Develop and maintain document control procedures and systems.
- Ensure that documents are filed and archived properly (digital and physical).
- Support audits and compliance checks by providing necessary documentation.
- Train staff on document control processes and systems.
- Update the legal department with all necessary action in relation with the documents.
- Ensure the confidentiality of the documents and their restrictive use, as applicable.
