MSA has an opportunity for an Administrative Coordinator in our Des Moines, IA office. This person will assist our technical professionals with a variety of administrative tasks including word processing, event planning and office organization. If you are detail-oriented with the ability to solve problems, consider joining our team!
Requirements
- Assist engineers, team leaders, IT and marketing as needed as the main point of contact for the office
- Maintain and meet project deadlines
- Develop and maintain office procedures to keep office running smoothly
- Create, proofread and format a variety of engineering related documents, reports, letters, proposals, etc.
- Scan, copy, print and file documents including but not limited to contracts and proposals
- Answer all incoming phone calls, greet and assist walk-in clients and guests
- Handl incoming and outgoing mail and packages
- Manage and order supplies for office and break room
- Schedule appointments, manage schedules for meetings, including ordering lunch when needed and planning office social events
- Coordinate corporate events and trainings in the Madison location
- Schedule repairs for general office space, equipment and maintenance, and coordinate with vendors and suite landlord
- Assist with workstation setup and maintain IT asset inventory, along with onboarding new hires
- Workshare with other administrative coordinators allowing schedule flexibility and chance to assist with a variety of projects across all offices
- Collaborate with fellow administrative coordinators to diversify projects across all offices as part of a unified team, promoting flexibility and opportunities to contribute
Benefits
- Quality Insurance Options
- Paid Time Off
- Paid Holidays
- Paid Parental Leave
- Supplemental Insurance
- Employee Stock Ownership Plan (ESOP)
- 401k Retirement Savings Plan
- Short Term Incentive (STIP) bonus
