Administrative Coordinator - Assistant to Assistant Vice Provost, Financial Aid

This onsite position provides administrative support to the Assistant Vice Provost and Financial Aid Department in functional areas including, but not limited to: data entry, drafting correspondence, scheduling appointments, office manager duties, coordinating meetings and taking effective meeting minutes.

Requirements

• Direct assistant to the Assistant Vice Provost for Financial Aid
• Provide administrative support to the Counseling and Outreach Unit
• Ability to perform complex administrative work independently and efficiently
• Manage multiple conflicting priorities
• Compose clear, comprehensive reports and keep accurate records
• Maintain a high level of confidentiality
• Provide leadership and manage meetings
• Schedule and coordinate meetings, appointments, and travel itineraries
• Direct questions and inquiries to the appropriate staff
• Apply basic working knowledge of concepts, practices, and procedures to varied situations
• Maintain a neat and professional work area at all times
• Track, monitor and maintain files relating to Financial Aid's budgets and expenditures
• Manage and reconcile Department's operational budget monthly
• Maintain, update as necessary and distribute the Department's emergency address and phone list promptly
• Responsible for ordering all appropriate office supplies for the office
• Operate and maintain office machines
• Troubleshoot issues through service calls and communication with Information Technology Services, Facilities management and other campus support offices
• Serve as Department's Resource Management Plan (RMP) coordinator
• Represent the Department as the Primary Emergency Response Team (ERT) representative
• Process all needed paperwork and access requirements for new staff members and for those resigning and no longer working at the University