The Office Coordinator supports the mission and function of the full range of Faculty Senate and faculty governance at the LSU A&M campus.
Requirements
- Schedule, organize, and facilitate Faculty Senate meetings and other faculty Senate events
- Maintain working knowledge of public meeting laws, Faculty Senate constitution, bylaws, and Robert’s Rules of Order
- Draft PowerPoint presentation for Faculty Senate meetings for the Faculty Senate President
- Plan and facilitate special event(s) for the Faculty Senate (lectures, panels, etc.)
- Maintain Faculty Senate mission, constitution, and bylaws, resolutions, operating procedures, and other governing documents
- Facilitation of special projects for Faculty Senate, such as surveying faculty opinions and preparing data reports
- Facilitation of special projects and tasks for Faculty Senate President, including scheduling meeting appointments, booking travel, and reconciling expenses
- Research topics relevant to Faculty Senate discussions and prepare informational reports and briefings
- Plan special events for the Faculty Senate, such as speakers and New Chair Orientation
- Maintain list of Faculty Senators and Faculty Senate Committees, including committee descriptions and meeting schedules
- Assist the chairs of committees with scheduling meetings and booking meeting locations
- Send reminders to them to get agenda prior to posting deadline for public meeting law purposes, and ensure the site has updated copies of their minutes
- Other duties as assigned
- Assist with special events for the Office of Academic Affairs, as needed
- Develop and maintain websites for the Office of Academic Affairs
- Post agendas for meetings on the website no later than 24 hours prior to the meeting start time
- Ensure that paper copies are also posted within this time frame
- Catalog meeting recordings and presentations, ensure accessibility, accurate captions, and archival on the Faculty Senate website and university archives
- Update general meeting schedule, news and events, announcements, and other operational documents
- Provide links to university resources for faculty, such as FAQs and policies
- Maintain the Faculty Senate website to ensure compliance with university policy and branding
- Maintain knowledge of broadcast e-mail policy and send communications as authorized by the Faculty Senate President
- Manage internal communications with Faculty senators and maintain updated distribution lists
- Procurement of office supplies and equipment, as well as the management of inventory
- Expense report submissions and supplier invoice payments for Faculty Senate events, supplies, and other expenses
Benefits
- health, life, dental, and vision insurance
- flexible spending accounts
- retirement options
- various leave options
- paid holidays
- wellness benefits
- tuition exemption for qualified positions
- training and development opportunities
- employee discounts
