The Business/HR Coordinator is responsible for all personnel and academic policy functions for Geology & Geophysics, serving as the department’s primary HR contact and working directly with faculty, staff, students, the Dean’s Office, and central administrative units.
Requirements
- Manage HR operations, including hiring, on-boarding, and employment verification for faculty, staff, and students.
- Serve as departmental timekeeper; process payroll accounting adjustments, effort certification, and academic appointments.
- Maintain comprehensive personnel records and track contracts, pay, and compliance deadlines.
- Support faculty and academic administration: promotions, tenure, sabbaticals, and policy compliance.
- Act as liaison to HR, Payroll, and other central administrative offices; generate reports as needed.
- Serve as point of contact for HR systems, including Workday HCM and Elements.
- Compiles audit reports for undergraduate advisor to review academic performances.
- Collaborates with faculty advisor to ensure academic procedures are followed for undergraduate students.
- Responsible for course scheduling in mainframe.
- Schedules classrooms, conference rooms, and labs.
- Advises Chair and faculty of information pertaining to enrollment and classes.
- Serves as commencement representative.
- Responsible for graduate student admissions.
- Works closely with graduate admissions committee to accept prospective students.
- Applies graduate admissions policies and analyzes applications, test scores, and transcripts for accuracy.
- Maintains master file of graduate students including pay, GA/faculty assignments, graduation dates.
- Ensure graduate students are paid timely and charged to correct accounts (G&G's GA allocation, grants, private funds, etc.).
- Stays abreast of compensation policies impacting GA employment including summer allowance plans.
- Serves as primary contact for department scholarships and coordinates scholarships process.
- Provides administrative support for the scholarship committee, maintains master scholarships file, interprets and applies scholarship criteria, and interfaces with the Dean's Office.
- Records scholarship recipients’ future commitments and processes scholarships and awards.
- Periodically audit scholarship files.
- Relay resources related to financial resources available to students.
- Utilizes electronic systems used for scholarships including Workday, Workday Student, BAM, BENGALS, and Tiger Tracks.
- Reconciles and manages approximately 45 scholarship and fellowship accounts.
- Works closely with the college liaison, grant coordinator, and HR analyst to verify and process honorific salary payments by gathering and reviewing forms and ensuring timely submission to the college for processing and foundation approval.
- Ensures position budgets align with LOBA reports prior to fiscal year-end.
- Provides support to the CCM for the summer budget and research summer compensation by maintaining master spreadsheets, gathering requests, calculating payments, and finalizing and loading compensation requests.
- Serves as backup for the Travel and Procurement Coordinator, assisting with travel arrangements, procurement requests, events, and related administrative tasks as needed.
- Serves as direct liaison for the Director of Summer Field Camp Program and Chair.
- Initiates the entrance process for summer field camp students.
- Advises website coordinator with needed information relevant to prospective candidates.
- Collaborates with the Director of Programs in the Department of Petroleum Engineering to ascertain students’ ability to enter the program.
- Works closely with the CCM on summer budget for Field Camp to ensure compensation is processed and paid accordingly.
- Monthly bill payment for Field Camp Utilities and other services.
- Hires, trains, supervises, and schedules student workers assigned to the main office, ensuring they are prepared to support routine daily office operations.
Benefits
- health, life, dental, and vision insurance
- flexible spending accounts
- retirement options
- various leave options
- paid holidays
- wellness benefits
- tuition exemption for qualified positions
- training and development opportunities
- employee discounts
