Project Accounting Specialist

Haren Construction Company is seeking a Project Accounting Specialist to manage all financial aspects of construction projects, ensuring accurate cost tracking, contract compliance, and adherence to sales tax regulations. This role requires a strong understanding of construction accounting principles, percentage completion, and industry-specific regulations. The company specializes in water and wastewater treatment facilities, pumping stations, and commercial and industrial construction.

Requirements

• Track and analyze direct project costs including materials, equipment, and subcontractor expenses
• Maintain perpetual project cost records and ensure accuracy of all financial transactions
• Review and analyze subcontracts, purchase orders to understand payment terms, and ensure proper documentation
• Process and track change orders through approval workflow, ensuring proper documentation and cost impact analysis
• Reconcile subcontractor amounts, modifications, and payments to ensure accuracy and completeness
• Monitor contract compliance including milestone requirements and insurance provisions
• Coordinate with project teams on contract interpretation and dispute resolution support
• Track and maintain current insurance certificates for subcontractors, suppliers, and project stakeholders
• Process and approve subcontractor payment applications
• Review subcontractor invoices for accuracy
• Coordinate with accounts payable team on payment timing, dispute resolution, and vendor communication
• Maintain comprehensive project files including all contracts, change orders, invoices, payment records, and supporting documentation
• Coordinate project closeout procedures including final cost reconciliation and file archival
• Support internal audit functions and external auditor requests with documentation and explanations
• Month-End & Period Close Support: Prepare project-specific accruals for unpaid invoices, work-in-progress, and estimated costs
• Process journal entries for cost reclassifications, allocation adjustments, and period-end corrections
• Assist with external audit procedures by providing project documentation and account analysis

Benefits

• Medical
• Dental
• Vision
• 401(k)