Excel Sports Management is seeking a highly organized, detail-oriented, and efficient Project Coordinator to provide comprehensive administrative and project support across the firm's Business Development and Executive Search operations.
Requirements
- Prepare, format, and edit a wide range of materials, including client reports, candidate documents, proposals, and presentations within Word, Excel, and PowerPoint.
- Provide calendar support for Partners and/or Senior Associates.
- Coordinate internal and client-facing meetings, including scheduling, preparing agendas, and distributing follow-up summaries.
- Ensure all deliverables are accurate, well-designed, and aligned with brand standards.
- Handle essential office and logistical support tasks such as ordering supplies, booking restaurant and meeting room reservations, coordinating shipping or FedEx drop-offs, and supporting occasional office organization tasks and handling facility needs.
- Own operations of the organization's ATS as well as all organized filing systems.
- Manage timelines for client deliverables and ensure quick turnaround of materials.
- Ensure all client deliverable templates are created, organized, and delivered consistently across all searches.
- Support research initiatives by gathering background information on prospective clients, industry trends, and potential partnership opportunities.
- Complete industry mapping projects to support recruiting efforts.
- Monitoring recruiter utilization and assisting with recruiter assignments for new searches
- Assist in compiling candidate slates, search reports, and other materials used in client updates and presentations.
- Monitor and maintain the global search utilization report.
- Work with the ESA finance liaison to ensure invoices are sent on time.
- Assist in the planning and execution of owned and operated ESA/ESM events (HR Summit, CEO Summit, and Executive dinners, etc.).
- Manage all invitations for broader ESM events where ESA is participating.
- Partner with senior leadership on ongoing sales efforts and client outreach.
- Support CRM and pipeline management, tracking leads and project status updates.
- Prepare sales campaigns per Partner's request.
- Assist in the ideation and planning of all new ESA/ESM events.
- Manage all gifting for prospective and current clients.
- Manage and assist in the ideation of social campaigns, in collaboration with ESM's communication team.
- Work with Excel's Creative team in the preparation of pitch decks, ensuring branding and material are aligned with the unique specifications needed for each pitch.
- Maintain a library of up-to-date case studies, bios, success stories, and presentation templates.
- Manage pre-and post-production for Excellent Leadership Podcast.
- Ideate and help deliver frequent Thought Leadership pieces via the executive team of ESA.
Benefits
- Benefits
- Discretionary bonus
