Administrative Assistant IV

Join our team at the Weaver Lake campus in Maple Grove as a highly experienced Administrative Assistant supporting the Plant Vice President and senior leadership team. In this fast-paced, high-impact role, you'll be the driving force behind operational efficiency—masterfully managing calendars, coordinating meetings and logistics, and ensuring flawless visitor experiences including high-level stakeholder engagements.

Requirements

• Provide executive-level administrative support to the Plant VP and senior leadership team, including scheduling meetings and appointments, greeting visitors, and managing conference room bookings.
• Organize and manage small and large meetings and events, including invitations, agendas, catering, room reservations, setup, and meeting minutes/action items.
• Coordinate all aspects of executive and key stakeholder visits, including external visitors.
• Oversee the organization of the general office area, manage general office purchasing, invoice processing, and expense reporting.
• Translate complex and technical information into clear documents, proactively anticipating communication needs and suggesting improvements.
• Coordinate travel arrangements, prepare itineraries, and process expense reports.
• Serve as a conduit for communication between senior leadership and other stakeholders.
• Support onboarding for new senior-level staff, as needed.
• Act as a resource for company policies and procedures, answering routine questions or directing inquiries appropriately.
• Handle highly confidential information with discretion and sound judgment, providing guidance to peers as needed.

Benefits

• Generous Paid Time Off
• 401k Matching
• Retirement Plan
• Visa Sponsorship
• Four Day Work Week
• Generous Parental Leave
• Tuition Reimbursement
• Relocation Assistance