Executive Assistant

ASM Global has an immediate opening for an Executive Assistant at NRG Park in Houston, Texas. The Executive Assistant will provide administrative and operational support to the Executive Management Team, acting as a liaison between the facility and clients.

Requirements

• Receive, route and file incoming and outgoing correspondence
• Maintain a variety of electronic and paper files and records
• Draft letters, reports, and other correspondence
• Prioritize and respond independently to all correspondence
• Research and prepare information for comprehensive reports
• Maintain and organize executive office areas
• Monitor press releases and news articles
• Organize back-up coverage among administrative team
• Create and conduct training for administrative team
• Manage expense reports for Executive Management
• Research and handle special projects
• Monitor status of permits and licenses
• Maintain company files relating to site plan applications, approvals, insurance, licenses and permits
• Review contractor insurance certificates
• Plan and manage executive meetings
• Enforce building and company rules
• Respond to and assist with emergencies