The Senior Administrator & PA - CMH - Research and Knowledge Transfer is a full-time position that provides PA support to Lt. Col. James Mitchell and administrative support across the Translational Brain Science Research Group. The key focus of this role will be to support the mTBI-Predict study. The postholder will provide a broad range of PA and administrative duties, including diary management, coordination, communication, reporting, and day-to-day operational support across multiple research projects.
Requirements
- Undertake complex diary management on behalf of Lt. Col. James Mitchell and meeting planning.
- Proactive inbox management, with confidence to make decisions on behalf of others where appropriate.
- Deal with a wide range of more complex enquiries and correspondence independently, or exercising judgement to redirect them to senior colleagues or other departments within the University.
- Maintain high profile working relationships with key stakeholders, fielding enquiries and ensuring that appropriate information is disseminated to stakeholders as appropriate.
- Proactive preparation and collation of meeting-related papers, working collaboratively to determine what information might be required in advance of a meeting, articulating clear deadlines for submission and proactively chasing where necessary.
- Arrange complex UK and overseas travel, including booking flights, hotels, transfers, and organisation and planning of itineraries, ensuring best use of time and taking into account budgetary constraints.
- Organise events including booking a venue, sending invitations, arranging refreshments, liaising with speakers, manage bookings, co-ordination of colleagues, advertising, collate feedback and reporting back.
- Collate, analyse and interpret data. This may include identifying and resolving issues with the data.
- Manage some smaller projects on own initiative, but will also carry out desk research and source data from internal and external sources in order to contribute to wider projects.
- Support the management, development and implementation of operational processes and systems.
- Monitor budgets including processing payments, authorising expenditure, raising concerns where finances are not in line with the budget, procurer goods and services through the University system, update and write contents for the project’s communications eg webpages or social media, deal with health and safety and facilities issues, HR-related tasks such as managing staff absence, induction, or dealing with leavers, deal with arrangements for international visitors, monitoring internal procedures/compliance and ensuring these are followed and disseminated as appropriate.
Benefits
- 40 days paid holiday a year
- one paid day a year for volunteering
- occupational sick pay
- pension scheme
