The Administrative Manager, Counseling will provide confidential and high-level administrative support to the Director of Mental Health Services and the MHS Leadership team, as well as perform administrative, financial, human resources, information technology, property management, and liaison support for MHS.
Requirements
- Provides confidential and high-level administrative support for the MHS leadership.
- Supports the Student MHS Leadership team in the daily administrative operations.
- Manages new Mental Health Services employee orientation program.
- Prepares and submits quarterly night and weekend emergency call schedules for Mental Health Services leadership.
- Serves as a Mental Health Services liaison and support to wellness coordinators and wellness coordinator leadership.
- Works with and assists administrators within the Student Wellness Center.
- Coordinate and assist Student Wellness Staff with SW and MHS event scheduling/planning and set-up/tear down for meetings and events.
- Provide administrative support for MHS Staff and Leadership meetings, including preparing documents and taking meeting notes/minutes.
- Assists Director and MHS Leadership in staff recruitment efforts, including organizing the application process, communicating with candidates, and coordinating interview schedules.
- Collaborates with HR Business partner and other UChicago staff when needed to facilitate processes in support of MHS staff.
- Creates and ensures a smooth process for new staff to obtain computer and software access.
- Identifies computer software and hardware needs and ensures appropriate computer training of staff.
- Works with the Director of IT, the Director of SWC Operations, the Director of MHS, and the Project Assistant to develop standards, processes, and updates for IT support throughout the SWC.
- Manages the Mental Health Services IT support concerns from the identification of the issues to the resolution of the problems.
- Collaborate with Health Promotion and Communications Staff on updating and maintaining the SW Website.
- Develops knowledge and functional understanding of the electronic medical record (Point and Click software) and serves as a first-line resource to staff who have questions.
- Assists the Director of Mental Health Services in the preparation of the MHS budget for Campus and Student Life.
- Represents MHS on Student Wellness Center ad-hoc and standing committees/meetings in Mental Health Services and Student Wellness.
- Works with MHS and SW leadership to ensure that confidentiality and privacy standards are met by MHS staff.
- Prepare special reports and summaries, assist in managing the daily operation of the office, and may assist in developing administrative goals and policies.
- Maintains the leader's calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader's time.
- Coordinates special projects as directed by the leadership.
- Prepares write-ups for recommendations for operational and administrative problems.
- May manage a portion of the leader’s budget, monitoring and reconciling accounts.
- Prepares financial and/or administrative reports.
- Performs other related work as needed.
Benefits
- Generous Paid Time Off
- 401k Matching
- Health Insurance
- Retirement Plan
- Paid Holidays
- Life Insurance
