The HR Assistant performs a variety of clerical tasks in support of day-to-day HR functions at the VCHRI under the direction of the Assistant Manager, HR. Responsibilities include timely and accurate processing of staff, student, and faculty appointments/re-appointments in the system; processing staff and student timesheets; limited interpreting and accurately communicating attendance and short term absence policies and procedures of routine nature; assisting in the implementation of new procedures; maintaining data integrity of UBC and VCH HR systems; and assistance with the onboarding process.
Requirements
- High School graduation, plus one year of post secondary education, plus three years of related experience, or an equivalent combination of education and experience
- Diploma or certificate in human resources preferred
- Experience in the area of human resources as well as experience with UBC systems, policies and procedures
- Ability to exercise judgment, tact, discretion and diplomacy
- Highly effective interpersonal and organizational skills
- Ability to listen actively and attentively, and obtain clarification as required
- Ability to communicate effectively verbally and in writing
- Ability to understand and apply policies, procedures, and instructions
- Ability to effectively manage multiple tasks and priorities
- Ability to anticipate problems and issues and plan ahead
- Flexibility and can-do attitude
- Ability to research and compile information drawn from various sources
- Ability to use the normal range of office equipment
- Ability to effectively use MS Office Outlook, Word, Excel at an intermediate level and experience preferred with PeopleSoft or other Human Resources Information System
- Ability to maintain accuracy and attention to detail
- Ability to create and accurately maintain record and filing systems
- Ability to respond appropriately to inquiries in person, on phone, and in writing, and make appropriate referrals
- Ability to work independently and demonstrate initiative
- Ability to provide quality service to customers in a courteous, patient manner
- Ability to compose correspondence, reports and other written materials using clear concise business English
- Ability to accurately proofread for spelling, grammar, and punctuation
- Ability to prepare and complete job-related documents using relevant content and appropriate format e.g., forms, letters
- Ability to prioritize and work effectively under pressure to meet deadlines
- Ability to analyze and interpret data, determine implications, and provide recommendations
- Ability to work in a team environment
Benefits
- Comprehensive benefits package
- Pension plan
- Employee and family assistance program
