The Department of Children and Families is seeking a Contract Manager Specialist to manage Community-Based-Care Lead Agency contracts and social services contractual agreements. The responsibilities of this position include providing oversight of administrative, fiscal, and programmatic terms and conditions of contracts, enforcing provider compliance with state and federal rules and guidelines, and conducting invoice and supporting documentation reviews.
Requirements
- Preparation, processing, and execution of contracts, contract amendments, purchase orders, ITN's and RFP's.
- Review, development, and implementation of policies, procedures, standards, and rules necessary to ensure compliance with federal and state rules, regulations, and procedures that relate to contractual services.
- Participation as a contract adviser to the program office in the contract negotiations with potential providers.
- Acts as primary liaison to contract administration, program office, and providers regarding the terms and conditions of contract and amendments under their auspices.
- Provides contract management including payment and reconciliation of provider invoices, completion of monthly Invoice Payment Tracking Ledger and Invoice Tracking Log.
- Monitors and tracks allocations, encumbrances, and expenditures, and reconciles with FLAIR/IDS to validate fiscal contract integrity.
- Responsible for special requests from the contract management unit supervisor, Contract Management Administrator, provider agencies, state Auditor General's office, and other interested parties.
- Responsible for day-to-day monitoring, evaluation, and tracking of performance outcomes in coordination with program staff to ensure compliance with performance measures.
- Develops special or ad hoc reports to assist the contract management unit supervisor and/or Contract Management Administrator in making management decisions.
- Identify any provider performance shortcomings and makes recommendations for corrective action.
- Provides technical assistance and consultation to program staff and providers regarding budget, financial rule interpretation, and contract management.
- Notifies providers of specific contract concerns or departmental request, including corrective action plans.
- Evaluates provider budgets, financial audits, and capacity reports and contract required agency submissions.
- Attends, as needed, provider meetings and functions to understand workflow, performance delivery, and management processes.
- Meets with provider staff, enforces the deliverables schedule, analyzes contractual expenditures to manage any surplus/deficit, and reviews and processes any deliverables, especially reports that are to be used by external units.
Benefits
- Generous Paid Time Off
- 401k Matching
- Retirement Plan
