The Med-Surg Staffing Office Coordinator is responsible for coordinating schedules for assigned staff, maintaining balanced schedules for various departments, and troubleshooting for the computerized scheduling system. The role also involves supporting payroll coding, managing specified programs and projects, and working collaboratively with all levels of nursing management and other healthcare professionals.
Requirements
- Maintains employee schedules to meet the changing needs of the units.
- Inputs scheduling data into the system and makes changes as approved by Nurse Managers.
- Delivers a complete schedule in a timely manner.
- Compiles and maintains reports and ensures data integrity for decision support when researching and preparing requested reports for Nurse Managers and Divisional Director.
- Responsible for coordinating emergency nursing staff in declared disaster/weather emergency in collaboration with the Nurse Managers.
- Makes sure schedules are balanced and continues to assess balancing on a daily/weekly basis.
- Makes sure all payroll is updated and completed and meets timeline.
- Helps to obtain staff when sick calls come in with coordination of Nurse Managers.
- Places all sick time into scheduling system in real time.
- Projects at least 7 days ahead to ensure adequate staffing and anticipating staffing needs.
- Manages sitter assignments.
- Fosters a 'Culture of Safety' through personal ownership and commitment to a safe environment.
- Understands departmental roles/responsibilities in the event of hospital codes and emergency preparedness (code disaster).
- Collects, submits and analyzes audits as directed.
- Complies with the current CDC hand hygiene guidelines through proper handwashing.
- Maintains awareness of MSDS sheets and how to access.
- Assumes responsibility for own professional development by incorporating learning opportunities, research and performance initiatives as part of ongoing practice.
- Displays the ability to accept and respond appropriately to feedback and recommendations for change.
- Demonstrates professional working relationships with colleagues from all disciplines to promote a positive/encouraging workplace.
- Analyzes causes of problems, identifies and evaluates alternative solutions, and selects appropriate solution, and communicates appropriately and effectively utilizing chain of command.
- Manages assigned projects to enhance department/service operations.
- Plans, implements and evaluates specific projects designed to enhance operations of the team.
- Participates in the design, implementation and evaluation of defined programs or projects to promote attainment of department/service goals as it relates to staffing support.
- Implements changes related to programs/projects, working collaboratively with nursing management staff and staff of other departments as needed.
- Represents department/service on interdepartmental committees related to special projects as needed.
- Works within legal, regulatory and ethical practice standards relevant to the position.
- Complies with applicable policies and procedures.
- Safeguards the privacy and security of patient information.
- Brings potential compliance issues to a manager, supervisor, director or VP.
- Complies with the mandatory education requirements of the compliance, privacy and security programs.
- Utilizes technological solutions to work processes and practices.
- Utilizes software applications required by department and unit standards.
- Accountable to understand how to operate in downtime.
Benefits
- Paid Time Off
- 401k Matching
- Retirement Plan
