Event Coordinator | Full-Time | Donald L. Tucker Civic Center

The Event Coordinator will coordinate every aspect of their assigned events from the advance planning stages through the end of the event and event settlement. This role will also assist with the event management of other large-scale events and assist in development and implementation of event department policies, programs and procedures.

Requirements

• Coordinate all aspects of events assigned by Director of Events
• Thoroughly describe the venue's services and outline how the services are coordinated to clients
• Assist clients with event logistics and suggest the most effective ways to use the facility for specific types of event functions
• Design set up diagrams in AutoCAD program based off event needs for approval by the client
• Work with the Operations Department to ensure all events are set up to the client's specifications and that all fire codes and safety regulations are being followed
• Communicate with Director of Food and Beverage, Chefs and Catering Manager on needs of each event
• Create and distribute detailed Event Data Sheets prior to every event
• Coordinate and provide clear, concise, and timely communication with building staff of all requirements necessary for events
• Update event estimates, as needed, to send to the client and complete a final settlement upon completion of each event
• Have the ability to problem solve, make quick decisions and delegate responsibility while remaining professional and pleasant in the midst of stressful situations
• Assist the event director with processing of biweekly Events Department payroll to HR
• Complete all duties with a customer service focus through teamwork & dedication to Oak View Group's mission and principles
• Other duties as assigned

Benefits

• Health, Dental and Vision Insurance
• 401(k) Savings Plan
• 401(k) matching
• Paid Time Off (vacation days, sick days, and 11 holidays)