Reporting to the Accounts Payable Manager, the Accounts Payable Coordinator plays a critical role in ensuring accurate, timely, and compliant processing of accounts payable activities for the Composite Technologies Division. This role directly supports vendor relationships, cash flow management, and financial integrity by executing end-to-end invoice and payment processes in accordance with established policies and procedures.
Requirements
- Process accounts payable invoices and employee expense reports accurately and on time, including reviewing, sorting, organizing, and matching invoices to purchase orders or manually entering coding as required.
- Identify, research, and resolve discrepancies between purchase orders and invoices prior to posting, ensuring completeness and proper approvals of all A/P entries.
- Obtain and monitor invoices from multiple sources, including inbox submissions, online vendor portals, and electronic invoicing platforms, and process invoices and credit notes in a timely manner.
- Execute payment activities including weekly CAD/USD cheque runs, printing and releasing cheques, setting up and initiating ACH, EFT, and wire payments, and uploading Positive Pay bank transmissions.
- Investigate missing, duplicate, stale-dated cheques and long-outstanding vendor invoices, making required adjustments and completing received-not-invoiced analysis.
- Reconcile vendor accounts and monthly statements, investigate account discrepancies, prepare and enter necessary adjustments, and complete required reporting.
- Manage vendor setup and amendment requests, ensuring complete and accurate documentation, and respond to supplier and internal stakeholder inquiries in a timely and professional manner.
- Support cash management by administering payments in line with approved cash forecasts and weekly payment budgets.
- Participate in month-end activities, internal and external audits, ad hoc projects, and continuous improvement of the accounts payable function.
- Comply with all health, safety, and environmental responsibilities and contribute to a safe work environment.
Benefits
- Competitive wages with paid overtime and incentive bonus plans
- Safety boot allowance, PPE, and full safety training provided
- Flexible health, dental & vision benefits with Health Spending Account (HSA)
- Employer-paid Life, AD&D, and Disability insurance
- 24/7 Employee & Family Assistance Program (EFAP)
- Wellness, mental health, and resilience programs
- Discounts through Perkopolis & GoodLife Fitness
- Year-round permanent work at one location plus staff social events
