The Governance Specialist leads in the development, administration and coordination of Governance policies, projects and functions, with primary responsibility in the area of coordination/implementation of MTA nomination and election procedures and committee administration processes.
Requirements
- Administers the MTA and National Education Association (NEA) nomination and election processes.
- Maintains the committee administration process.
- Provides leadership, advice and support to the Electoral Review Committee (ERC), the Credentials and Ballot Committee (C&B), and Bylaws and Rules Committee.
- Works as part of a team with Governance staff and assumes non-confidential duties typically performed by the Governance Assistant and Executive Assistant to the Executive Director-Treasurer (EDT), as needed.
- Provides non-confidential Governance support and cross coverage to ensure continuity of work.
- Provides administrative and other project support to the Director of Governance, as needed.
- Handles and maintains confidential information.
- Maintains responsibilities with a positive, cooperative attitude.
- Creates and updates standard operating procedures in areas of work, as needed.
- Assists with preparations for major meetings and conferences, as directed.
- Attends meetings of the delegates and leads administrative aspects of the delegate registration processes and electoral processes of the Credentials and Ballot Committee.
- Provides and performs the data entry of codes and roles in the membership database for committee and electoral projects and generates reports.
- Maintains records of operations in areas of responsibility.
- Attends meetings and conferences, as assigned. Prepares notes and meeting minutes.
- Maintains high level of familiarity with established and proposed programs and policies.
- Reports regularly to the Director on the status of activities and projects, and informs the Director of anticipated problem areas.
- Works cooperatively with elected leaders, Governance and other MTA staff, affiliates and the public.
- Coordinates work assignments with other support resources.
- Compiles research and disseminates reports, as directed.
- Prepares correspondence on own initiative.
- Provides input for the Governance budget in areas of responsibility.
- Handles assigned projects with a minimum of supervision.
- Performs other duties, as needed.
- Conducts and oversees all MTA Elections (general and interim).
- Administers any direct vote of membership including but not limited to NEA delegate/director elections, as well as Annual Meeting retired, ethnic minority and student delegate elections.
- Tabulates all the incoming ballots and inputs results.
- Works with Communications and Printing and Mailing Divisions to oversee production of all election materials (ballots, resource materials).
- Maintains familiarity with election policies and alerts Director and chair of C&B to potential issues to assure compliance.
- Formulates and implements clear communications with candidates to address all pertinent information relating to campaigning and the elections.
- Coordinates and participates in the process of addressing campaign issues or complaints.
- Prepares and proofreads all ballots, nomination papers, nomination and election articles for MTA Today and all related mailings.
- Notifies candidates of eligibility of their nomination papers, working with membership staff on signature verification.
- Publishes special electoral mailings to ethnic minorities, retired and students.
- Disseminates contact listings for candidates according to election policies.
- Acts as candidate contact and provides important election information and policies.
- Works to arrange election logistics with election vendor at Annual Meeting.
- Disseminates and collects candidate campaign expense/revenue reports.
- Maintains and provides Annual Meeting and NEA/RA voting results and records.
- Serves as staff assistant to the Electoral Review Committee (ERC), the Credentials and Ballot Committee (C&B), and Bylaws & Rules Committee.
- Works with Director to coordinate bylaw changes to prepare for Annual Meeting.
- Amends and publishes bylaws and rules documents approved by Annual Meeting.
- Collects volunteer contact information for committee appointments and follow-up with new appointed members regarding Committee contact preferences.
- Maintain committee roles in IMS/NEA360 (or other database) – appointments and resignations.
- Communicates with affected members and assigned staff for each appointment and resignation.
- Works with Director and President to implement committee appointment process and term endings process and with the Director of Governance and Executive Director-Treasurer on committee staff assignments.
- Organizes All Chairs meeting with Director of Governance, as needed.
- Prepares ERC recommendations for the Board, for new local affiliate placement, NEA/RA delegate allocation, and for revisions to the MTA electoral region and district plan.
- Prepares ERC recommendation for redistricting to the Board every three years.
- Performs IMS/NEA360 role coding for the Board, Executive Committee and all committees.
- Maintains and updates the MTA electoral region and district plan.
- Administers online delegate registration system with registration vendor and proprietary software.
- Leads all registration communications with local presidents.
- Leads and coordinates pre-registration activities and registration supplies with the Membership department in Finance and Accounting.
- Prepares MTA election tally sheets, voting receipts, candidate observer sheets, delegate registration tally sheets, and question ballots.
- Collects volunteer tellers’ contact information and prepare Annual Meeting tellers memo and instructions, when necessary.
- Prepares C&B Committee for seating delegates at the meeting.
- Works with electronic voting vendors to administer and hold elections.
- Resolves issues on-site at Annual Meeting in delegate registration and voting with C&B and Director.
- Participates in Annual Meeting staff planning sessions.
- Coordinates processing of delegate report forms with Finance & Accounting.
- Produces delegate report forms and mailing lists from IMS for candidates, as requested.
- Manages records for Annual Meeting.
- Manage changes to Annual Meeting delegate handbook annually and prepares timeline.
- Registers all NEA-RA delegates: Statewide, Regional and local into IMS/NEA360 RA database.
- Works with NEA Membership to pull and submit reports to NEA of all Statewide, Regional and local delegates by specified NEA deadline.
- Coordinates and codes stipend payments with F&A, tracks delegate attendance and stipend payments with Director of Governance.
- Assists Director in preparing final Governance and Administration Budget chart of accounts.
- Manages IMS/NEA360 delegate role designations and proofreading.
- Pull IMS reports, as needed.
- Amends IMS/NEA360 regarding affiliation/disaffiliation/mergers/new units of locals from actions taken by the Executive Committee.
- Performs VAN data entry, as needed.
Benefits
- Generous Paid Time Off
- 401k Matching
- Retirement Plan
