Administrative Assistant, Manufacturing

Administrative Assistant role at General Dynamics Mission Systems–Canada in Ottawa, CA. The role involves providing administrative support to the Manufacturing Operations team, organizing events, and coordinating logistics. The ideal candidate has 5+ years of administrative experience, college diploma in Business Administration, and proficiency in Microsoft Office applications.

Requirements

• Provide day-to-day administration for all of Manufacturing Operations, Quality and Supply Chain team
• Organize calendars, meetings and documentation for managers
• Book conference rooms, arrange catering, and coordinate room set-up
• Order and maintain office supplies, coordinate print production with external suppliers of controlled documents
• Support new hire onboarding, staff office moves and IT/Facilities coordination
• Coordinate tours within the Facility
• Organize social gatherings such as team-building events, lunch and learns, celebrations, holiday events
• Track spending of all Employee Services withing Manufacturing Operations to stay withing allotted yearly budget
• Arrange travel logistics, bookings, and immigration requirements
• Manage expense reports, ensure compliance, and compile data for invoicing
• Maintain procurement-card purchases and records
• Prepare documentation including Visit Clearance Requests (VCRs), Access Area Requests (AARs), Gift Hospitality Requests (GHRs), International Travel Checklists (ITCs), Business Travel Expense and Exception (BTEEs), and bi-weekly business reports
• Support the creation and compilation of additional documentation as required
• Submit onboarding and access requests for customer/contractor systems
• Manage program mailing distribution lists
• Manage 5 monitors within the Facility that continually shares information and updates
• Provide data entry and updates across multiple platforms
• Support the development and maintenance of departmental SharePoint/intranet sites
• Participate in meetings, take minutes, and follow up on action items

Benefits

• Comprehensive medical, dental, and vision coverage for you and eligible dependents from day one (no cost), including flexible benefits options (HCSA) emergency travel insurance, and 24/7 virtual care services.
• Employee & Family Assistance Program (EFAP), onsite fitness facilities, and employee resource groups.
• Defined Contribution Pension Plan with employer contributions after 3 months, RRSP access from day one, and financial planning support.
• Flexible time off including vacation, holidays, parental leaves with top-up options, sick leave, and disability programs.
• Career development through learning platforms, educational assistance, mentoring, and reimbursement of professional memberships.
• Additional perks such as employee discounts, free onsite parking, social clubs, and an annual scholarship program for employees' children.