Four Seasons Resort Lāna’i is seeking an Assistant Director of Finance who shares a passion for excellence and infuses enthusiasm into everything they do. The role involves overseeing the day-to-day operation of the Finance Department, maintaining the general ledger and balance sheet reconciliations, and contributing towards maximizing hotel profitability.
Requirements
- Maintain harmonious and professional relationships with all departments and Home Office.
- Comply with and enforce Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact.
- Plan, organize, lead and control different projects and activities within the finance team.
- Identify coaching moments and ensure that those moments become opportunities of learning and development for the Finance team.
- Establish a rapport with the Finance team and other divisions within the hotel.
- Supervise the day-to-day duties of the Finance team and assist as necessary.
- Hold monthly department meetings with Accounting Staff to ensure communication and address any issues that are affecting the team.
- Participate in and develop staff training programs in order to minimize staff turnover and maintain high morale.
- Meet with the Director of Finance on a regular basis to communicate all accounting activities and results of the Accounting office meeting or any other related issues.
- Prepare reviews and development plans and take appropriate personnel-related action (i.e. hire, commend, discipline, evaluate, etc.) with Accounting staff as required.
- Thoroughly understand and possess a working knowledge of the Accounting & Finance Manual.
- Excellent understanding of Month-End Process including, but not limited to, preparation of financial statements, accruals and journal entries, maintain reconciliations for all balance sheet accounts in established corporate formats and in accordance with generally accepted accounting principles.
- Coordinate, observe and prepare all operating equipment and supply inventories in accordance with corporate policies and as directed by the Director of Finance.
- Prepare Daily Cash Position report and maintain the highest level of investment of excess funds in accordance with corporate guidelines as prescribed in the Accounting & Finance Manual.
- Excellent understanding of the current Edition of USALI.
- Prepare or oversee the preparation of all local, state and federal tax returns and other reporting (including 80-20 rule reporting) on a timely basis.
- Ensure rent expense is calculated accurately per the terms of the Management Agreement, Leasehold Agreement or Easement Agreement and that payments are made or the outstanding liability for the rent accrual exists and is accurate.
- Ensure the outstanding liability for all revenue/profit related fees (i.e. Management Fees, Incentive Fees, Marketing Fees, Advertising Fees, Royalty Fees) is accurate and complies with the respective Management Agreement(s).
- Ensure electronic payments have the signatory of a member of Group B on each individual page and the initials of a member of Group A and both members of Group A and B sign the Batch Total of the payment run.
- Ensure strict access controls over unused cheques to prevent improper or unauthorized use of the documents and ensure there is segregation of duties in place to safeguard the writing and voiding of negotiable bank cheques.
- Ensure post-departure credit card credit allowances are performed only by accounting and all such allowances are reviewed and signed per the SR-5 by Director of Finance or Assistant Director of Finance and all “Unmatched Credits” reports provided by credit card processing company are reviewed/scrutinized by DOF monthly and retained by the Director of Finance.
- Approve all journal entries with supporting documentation (as appropriate) and ensure all non-standard, non-recurring entries are countersigned by Director of Finance.
- Ensure the system is set up to prevent month end closing without all journal entries being posted, updated or otherwise entered in the General Ledger.
- Ensure that monthly reconciliations for all balance sheet accounts are prepared and all bank reconciliations are countersigned by Director of Finance on a monthly and on a quarterly basis; Director of Finance approves all reconciliations paying special attention to reconciling items.
- Coordinate and facilitate external and internal audits.
- Continuously strive for improvement of processes and efficiency.
- Monitor and control expenses of the hotel paying special attention to the daily reporting done by the auditor of the hotel and addressing issues that not only have material effect but also affect the guest experience.
- Ensure that House Funds and Floats Counts are up to date and limit any kind of exposure that would affect profitability.
- Assist the Director of Finance and Senior ADOF in Forecasting/Budgeting.
Benefits
- 100% Employer contributed Medical, Dental, and Vision benefits
- Competitive wages and other benefits (Retirement Plan, Wellness Credit, Travel Credit) as well as Paid Time Off & Holiday Pay
- Inclusive and diverse employee engagement & recognition events all year round
- Complimentary stays and exclusive discounts at Four Seasons Worldwide
- Complimentary Employee Meals & Dry Cleaning for Employee Uniforms
- Owner subsidized on-island housing, inter-island airfare to Oahu and other resources
- Comprehensive learning and development programs to help you master your craft
- Energizing Employee Culture where you are encouraged to be your true self!
