Admin Assistant, R&D Japan

The Admin Assistant is responsible for supporting the Leadership team and R&D Japan function by taking over multiple tasks and creating conditions that enable the R&D LT and team to focus on business, organization, and people priorities.

Requirements

• Manage PO/PR and Invoice Process for R&D Japan
• Manage contracts/documents/stamps etc for R&D Japan
• Execute expenses / budget work (Travel Expenses Report, draft, review of R&D cost center OPEX budget/forecast, etc.)
• Support R&D LT as team assistant in execution of team admin tasks;
• Manage schedule, arrange meetings, appointments, liaising with related parties
• Arrange domestic/overseas business trip, liaise with other relevant team for scheduling, etc, communicate with overseas offices, collect info on behalf of R&D LT, where appropriate
• Translate business documents/presentation slides/messages, etc.
• Draft the Meeting Minutes whenever it is required.
• Lead and coordinate (with other relevant team members where needed), and execute planning of executive visitors, including local logistics, catering, meetings, dinner etc
• Lead and coordinate R&D THM, offsite meetings with communication, arrangements, logistics etc.
• Manage new leadership members’ onboarding program.
• Internal communication, event planning with other functions
• Draft internal announcement
• Liaise closely with other leadership team members and the employees

Benefits

• Generous Paid Time Off
• 401k Matching
• Retirement Plan
• Visa Sponsorship
• Four Day Work Week
• Generous Parental Leave
• Tuition Reimbursement
• Relocation Assistance