Administrative Assistant Sr - Academic

The Administrative Assistant Sr - Academic provides advanced administrative assistance to clinical and operational initiatives. This includes managing calendars, coordinating meetings, developing meeting materials, and producing correspondence. The role also involves reconciling purchasing cards, submitting expense reports, and performing other duties as assigned. The ideal candidate will have a Bachelor's Degree in Business Administration/Management and a minimum of 3+ years' experience in a comparable role. Strong communication and problem-solving skills are required, as well as the ability to work independently and prioritize tasks to meet stringent deadlines.

Requirements

• Provides advanced administrative assistance to clinical and/or operational initiatives
• Manages calendars and coordinates meetings for leadership/faculty
• Develops itineraries for faculty recruitment visits; coordinates travel; arranges internal and external meetings
• Develops meeting materials, agendas, and meeting notes upon request
• Produces correspondence, reports, and presentations using Microsoft Office Suite applications
• Reconciles purchasing card, submits expense reports, purchase orders, and check requests
• Practices project management; work task breakdowns, prioritization, and scheduling
• Works with Division Leadership to streamline office workflows for maximum efficiency of work group or team
• May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work
• Manages department lists and directories; creates and maintains departmental organization charts
• Leads medium to large scale projects and performs other duties inherent to a successful project
• Other job functions as assigned

Benefits

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Employer contribution toward Health Savings Account
• Flexible Spending Accounts
• Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
• 403(b) with a 5% employer match
• Various voluntary benefits: Supplemental Life, AD&D and Disability, Critical Illness, Accident and Hospital Indemnity coverage, Tuition assistance, Student loan servicing and support, Adoption benefits, Backup Childcare and Eldercare, Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members